Asset Ledger
IT asset and equipment tracking in one ledger
Laptops, supplies and equipment in one ledger with assignee, issue date and status.
This app works with your workspace data. Create a workspace after signing up to use it.
Asset LedgerTrack laptops, supplies and equipment in a single ledger
Auto-record assignee and issue date for every asset
See in-use, under-repair and disposed status at a glance
Issue history makes loss and return checks easy
Asset Ledger registers company equipment and records who it went out to. Category, serial number, assignee, status and issue date are managed on one row, and returns and disposals are kept as status too. Everyone can view; registering and editing are for administrators.
What this app does
- Register equipment by category and serial number, and search for it in the list.
- Assign it to a member and keep a record of who received it and when.
- Statuses like in use, returned and disposed separate out what is actually available right now.
- Filter by category, status or assignee to see only the list you need.
- Record the issue date to judge when replacement is due.
- Count from the list how many units of a category exist and how many of them are out.
How it connects in the all-in-one
Assignees come from the same organization roster
You don't type in the person receiving equipment. They are chosen from members registered in the organization, so equipment still sitting with someone who has left is easy to find in the list.
Register and edit rights follow the organization's permissions
Every member can see the list, so nobody has to ask who has that laptop right now, while changing entries stays with administrators.
When to use it
- Hand a laptop to a new joiner and record the serial number and issue date on the spot.
- Before offboarding someone, check what equipment is assigned to them and collect it.
- When budgeting for replacements, work through the list from the oldest issue dates.
Frequently asked questions
Can I tell straight away who is using which equipment?
Filter by assignee to see everything issued to that person at once. You can also go the other way and check an item's current holder.
Can every employee see it?
Viewing the list is open to all members; registering and editing require administrator rights.
Are returns and disposals recorded too?
They're kept as status. In use, returned and disposed are distinguished, so you can look at just what's currently available.
Can I search by serial number?
Register the serial number and you can find it directly in the list. Even with several units of the same model, which one went to whom stays clear.
