Purchase Orders
Log purchase orders placed by phone or chat, and manage suppliers. Suppliers are keyed by business registration number; print or export the statement as PDF.
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Activate it and the screen opens instantly. No setup required.
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Web, Mobile, Desktop
The same screen everywhere. Only the decisions that matter reach the top.
Purchase Orders is where a head office purchasing team records the orders it places with suppliers and manages those suppliers. Suppliers are identified by their business registration number rather than their trade name, and each order can be printed as a statement or saved to PDF.
What this app does
- Register a supplier by business registration number, with representative, address, business type, contact and payment terms.
- The number is checked against the workspace country's rules — 10 digits with a checksum in Korea, a 9-digit EIN in the United States.
- Record orders by hand. You enter the order date yourself, so past orders can be entered later.
- Line items are free text; quantity, unit price and tax treatment are stored on the line itself.
- Orders move from placed to received to settled, and nothing else. The server rejects any other transition.
- Open an order to print its statement or save it as a PDF.
How it connects in the all-in-one
Suppliers are keyed by registration number, not trade name
Trade names change and repeat; the registration number does not, and tax invoices are issued against it. Registering the same number twice is blocked, so one company never splits into two.
It records how you actually order, instead of pushing an API at you
Suppliers are usually called or messaged. That does not change here — the app only keeps what was ordered, when, and at what price.
Past orders can be entered later
The order date is an input, so a backlog entered in one sitting still lines up by the date each order was placed.
Order amounts do not shift afterwards
Unit price, tax treatment, VAT rate and currency are stored as of the order date. Changing settings later leaves past amounts untouched.
It runs opposite to franchise ordering
Franchise Orders is stores ordering from head office. Purchase Orders is head office ordering from suppliers.
When to use it
- A buyer calls a supplier, places the order, and records exactly what was agreed.
- When goods arrive the order moves to received; once paid, it moves to settled.
- At month end you open a supplier's order history to review it and print statements.
Frequently asked questions
Is the order sent to the supplier automatically?
No. You place orders by phone or messenger as you do today; the app records them. It does not connect to supplier systems.
What happens if I register the same supplier twice?
Registration is blocked and you are told it already exists. Hyphenated and plain numbers are treated as the same number.
Can I enter registration numbers from outside Korea?
Yes. Numbers are checked against the country's own length and format, and countries whose rules we have not confirmed are not enforced.
Can a settled order be reopened?
No, because that would disturb the books. Cancel it and record a new one instead.
How do I produce a statement?
Open the order and press print — only the statement is laid out for paper, and your browser's print dialog can save it as a PDF.
