Franchise Orders
A franchise ordering system for stores and HQ
Franchise stores place orders via partner accounts; HQ receives, confirms, and ships. Item master and store invites included.
This app works with your workspace data. Create a workspace after signing up to use it.
Franchise OrdersPartner-account orders from franchise stores land directly in HQ's queue
Item master keeps orderable products and pricing consistent across all stores
One flow from order to confirmation to shipment, nothing falls through
Invite a new store and it's instantly wired into the ordering network
Franchise Orders lets stores place orders with head office and head office work them through acceptance, confirmation and shipping. Stores sign in as partner accounts rather than staff accounts, and they can't reach anything beyond the ordering screens. Every status change notifies the other side and is written to a history trail.
What this app does
- Head office maintains the item master: name, spec, unit, price, minimum order quantity, category and tax treatment, with an image per item.
- A store fills quantities from the catalogue and submits, and the order number is generated automatically from the date and a running sequence.
- Orders only move in the defined order — submitted, confirmed, shipped, received. Anything outside that sequence is rejected by the server.
- Every status change is recorded with who changed it, when, and any note they left.
- Suspending a store at head office suspends that store's partner account at the same time.
How it connects in the all-in-one
Store accounts are a different thing from staff accounts
Stores are registered in a partner roster, not the member roster. Attendance, approvals and expenses aren't merely hidden from them by a permission setting — those screens **cannot be reached at all**. Partners move only within the apps opened to them.
Onboarding happens through an invitation link that expires
Head office issues a link per store and it lapses after seven days. It is consumed on first use, and if two people open it at once only one of them ends up connected.
Order values don't drift afterwards
The unit price at the moment of ordering is copied onto the order itself. Raising the master price later leaves past orders untouched, and every price change is kept as its own history per item.
Credit limits are enforced on the server
Set a limit on a store and an order that would push outstanding balance plus this order past it is stopped, with the limit, the outstanding balance and the requested amount returned.
When to use it
- A store submits its morning order from the catalogue; it lands in the head office queue immediately and notifies the person handling it.
- Head office checks stock and moves the order to confirmed, which updates the store's screen and notifies that store.
- At month end, open one store's order history to see exactly when each order was confirmed and shipped.
Frequently asked questions
Does this mean franchise stores start using our groupware?
No. Stores hold partner accounts that are separated from staff accounts, so anything outside the ordering screens simply isn't reachable for them.
How does a store get set up?
Through an invitation link head office issues for that store. The link expires after seven days and cannot be reused once it has been accepted.
If we change a price, do existing orders change too?
They don't. An order stores the price as it was when the order was placed, and price changes are kept as a separate history you can review per item.
Who at head office can manage items and stores?
Any member can view the order queue and item list. Creating or editing items, registering stores, issuing invitations and setting credit limits are restricted to masters and sub-masters.
