Reservation Board
A room and resource booking system on a day/week timeline
Room and resource bookings as per-resource lanes on a day/week timeline, with live in-use status.
This app works with your workspace data. Create a workspace after signing up to use it.
Reservation BoardSeparate lanes per room or resource prevent double-booking
See exactly which resources are in use on a day/week timeline
Instantly spot which resources are free right now
Drag booking blocks to resolve time conflicts
The Reservation Board lays out when meeting rooms and equipment are free along a timeline. Each resource gets its own row, and bookings sit on that row as blocks, so the gaps are obvious at a glance. Switch between a day and a week to check both the space you need in the next hour and what next week looks like.
What this app does
- The day view rules the hours from 8am to 9pm and places booking blocks on that scale. Each block's start point and length match the real time slot and its duration.
- Switch to the week view and a row splits into seven days, showing at a glance how a resource is taken up across the week.
- A small dot beside the resource name marks whether it is in use right now or free, with that day's booking count alongside.
- A colored strip runs down the left of every block, so edges stay readable even when a row gets crowded.
- Previous, next, and today move the date, letting you look back at past bookings and ahead at upcoming ones.
- The board is a display. Booking and cancelling happen on the reservation screen, and the result is reflected here.
- Cancelled bookings drop off the board. Only live occupancy remains, so nobody misreads a free slot.
How it connects in the all-in-one
Utilization analytics reads these very bookings
The Resource Utilization app totals up exactly what appears on this board. Nothing is re-entered or copied elsewhere for the sake of statistics.
One resource list for the whole organization
Rooms and equipment are registered as organization resources, so the booking screen and the analytics screen reference the same list. Mismatched names can't split the numbers.
When to use it
- Open the board just before a meeting to find a room that is free right now, then take the slot on the reservation screen.
- Plan next week's workshop by using the week view to pick a day when the large room is clear end to end.
- Check whether equipment bunches into one part of the day and revise the lending rules.
- Confirm the day before a client visit that the reception space isn't already taken.
Frequently asked questions
Do department schedules appear on this board?
No, they don't — the board covers only room and equipment occupancy. Department-level schedules belong on Team Calendar.
Which hours of the day does the board cover?
The timeline runs from 8am to 9pm. Bookings outside normal working hours still appear inside that window.
Can I tell whether a room is in use right this minute?
The dot beside the resource name tells you. It fills with color while the resource is occupied and stays faded when it is free.
Is there any reporting on how heavily rooms get booked?
That lives in the Resource Utilization app. It aggregates the bookings collected here into utilization rates and a time-of-day distribution.
